One platform to manage staff, rotas, payroll, and operations in your care home
BrightCare is a cloud-based care home management system designed to organise staff scheduling, payroll, requests, and administration in one secure platform.
Who it's for
Built for the people running care homes
Not clinical or resident care software—BrightCare is for operations, scheduling, and administration.
Care home owners and operators
Registered managers and deputies
Admin teams managing rotas and payroll
Multi-site care home organisations
The challenge
Care home operations often involve
BrightCare centralises these workflows into a single platform.
Managing rotas manually across departments
Tracking staff availability, leave, and shift swaps
Calculating payroll from worked shifts
Keeping staff informed of schedule changes
Managing multiple care homes under one system
Admin value
Organisation & staff management
Keep teams and contracts in one place with clear structure and controls.
Multi-tenant organisation setup
Department-based staff organisation
Staff profiles with contract details
Employment status tracking
Bulk staff import via CSV
Scheduling
Rota & shift scheduling
Create, publish, and track rotas with clear shift types and statuses.
Weekly rota creation and publishing
Multiple shift types (day, night, custom, off)
Shift duration and break tracking
Shift status tracking (scheduled, completed, no-show)
Visual, colour-coded rotas
Staff self-service
Staff requests & availability
Staff submit requests; admins approve or reject with notes—all in one place.
Holiday, sick leave, and personal leave requests
Shift swap and availability change requests
Approval and rejection workflow with admin notes
Staff availability preferences per day
Payroll
Payroll & wage management
Track hours, rates, and pay—then export for your payroll or accountant.
Monthly wage record generation
Hourly rate management per staff
Automatic gross and net pay calculation
Payroll status tracking
Payroll exports for external systems
Decision support
Dashboards & insights
Simple charts, counts and summaries to support day-to-day decisions—without the business intelligence hype.
Admin overview dashboards
Staff on duty and pending requests at a glance.
Weekly hours and shifts overview
Payroll readiness visibility and organisation-level analytics.
Trust & compliance
Security & access
Data is isolated per organisation with role-based access and secure sign-in.
Role-based access control
Organisation-level data isolation
Secure authentication with email verification
JWT-based session security
Pricing & trial
Flexible subscription plans
Starter, Professional, Enterprise. Monthly or yearly billing. 14-day free trial on all plans.
Save when you pay yearly
Starter
Ideal for small teams
- Up to 10 staff
- Staff portal
- Email support
- Real-time notifications
14-day free trial · No commitment
Professional
Perfect for growing teams
- Up to 50 staff
- Payroll integration
- Priority support
- Advanced reporting
14-day free trial · No commitment
Enterprise
For large organisations
- Unlimited staff
- Dedicated manager
- SLA
- Custom training
14-day free trial · No commitment
Optional add-ons
Enhance your plan with these extras.
10 Staff Pack
£20/mo
Expand capacity by 10 staff members.
Payroll Export
£29/mo
Unlock payroll exports (Starter plan only).
Extra Admin
£10/mo
Add an additional administrator user.
Priority Support
£49/mo
Expedited assistance when you need it.
See if BrightCare fits your care home operations
Explore the platform with your team during a 14-day free trial.